How to correctly send your file for printing.

Complete guide to Copyspot Benfica

Sending a file correctly for printing is fundamental to guaranteeing graphic quality, color fidelity, and meeting deadlines. At Copyspot Benfica, we receive files daily for quick printing, large formats, flyers, business cards, booklets, and much more — and many problems can be avoided with proper file preparation.

This guide was created to help you submit the right file the first time, avoiding delays, extra costs, and unwanted results.

---

What file format should I send to the printing company?

✅ Printable PDF (recommended)

PDF for printing is the safest and most reliable format because:

• It maintains the layout exactly as it was created.

• Avoids replacing sources.

• Preserves images, colors, and dimensions.

• It is compatible with professional printing systems.

👉 Whenever possible, send the file as a PDF for printing (PDF/X).

Other accepted formats

• TIFF – high-quality images

• EPS – Vector logos and illustrations

• 
  

❌ Formats to avoid

• Word, PowerPoint, or editable files

• JPG or PNG files downloaded from the internet

• Screenshots

If you created the design in Canva, always export it as a PDF for printing, never as a standard PDF.

Image resolution: how to guarantee professional quality

Resolution directly influences print sharpness.

Recommended resolution for graphic printing.

• 300 DPI at final print size

• Below that, the image may become blurry or "pixelated".

  
  

Common mistakes

• Images from the internet have low resolution.

• Increasing the DPI in the program does not improve quality.

• Enlarging small images causes loss of detail.

👉 Simple rule: 300 DPI at actual size = good print quality.

Safety margins: avoid cropped text and logos.

During the cutting process, slight variations may occur. Safety margins prevent important information from being cut off.

Good practices

• Do not place text or logos glued to the edges.

• Keep important contacts and items away from the boundary.

  
  

Recommended measures

• Minimum: 3 mm

• Ideal: 5 mm or more

Essential in:

• Business cards

• Flyers

• Booklets and brochures

• 
  

Colors for printing: CMYK vs RGB

RGB

• Used in screens (mobile phone, computer)

• More vibrant colors, but not true to life on paper.

  
  

CMYK

• Graphic printing standard

• Ensures greater color fidelity.

👉 Always convert the file to CMYK before sending it to the printer.

Bleed: essential for color backgrounds

Bleeding prevents white lines after cutting.

Default value

• 3 mm bleed on each side

Use bloodletting when:

• The background has color.

• The image goes all the way to the edge.

• There are no white borders in the design.

Fonts and texts: avoid printing errors

To ensure the text comes out exactly as it was created:

• Convert fonts to curves/outlines

• Or embed the sources in the PDF.

Avoid:

• Very thin fonts

• Texts too short

Correct black for printing

• Text: 100% Black (K100)

• Intense black backgrounds: Rich black

Never use black in RGB — it can come out grayish.

Quick checklist before submitting the file.

Before sending the file to Copyspot Benfica, please confirm:

✔️ PDF file for printing

✔️ Images at 300 DPI

✔️ CMYK Colors

✔️ 3 mm bleed

✔️ Safety margins respected

✔️ Converted or embedded fonts

---

We are here to help.

At Copyspot Benfica , we know that not all clients are designers. If you have any doubts, talk to us before sending the file — we'll analyze it with you and avoid production problems.

📍 Address: Praça Doutor Nuno Pinheiro Torres 3C Benfica – Lisbon

📱 WhatsApp (text messages and file transfers only): https://wa.me/351926501458

We do not answer calls or listen to audio messages.

Call to the national mobile network

☎️ Phone: +351 217 145 214

Call to the national landline network

🕒 Opening Hours:

Monday to Friday | 9:30 AM – 1:00 PM / 2:30 PM – 7:30 PM

Saturday | 10:30 AM – 1:00 PM

Sundays and Holidays | CLOSED